Administrative Assistant

Associate Director of Learning

Job Summary

Under general supervision, performs secretarial and clerical services to support the Associate Director of Learning.

Qualifications

• High school diploma (or GED)
• One year experience so that with appropriate training, service may be provided in the specific role for which employed
• Knowledge of typing, office machines, and computers
• Ability to function in a variety of word processing, database, and spreadsheet programs
• Such alternatives to the above qualifications as the Director of Schools may find appropriate and acceptable

Responsibilities/Job Duties

• Report to Associate Director of Learning
• Receive telephone calls; screen, handle or refer routine calls as necessary; determine and collect information necessary to process calls
• Prepare correspondence, memorandums, reports, and other written correspondence as required
• Maintain and prepare various forms, reports, files and records as requested by the Associate Director of Learning
• Prepare requisitions for equipment and supplies; complete necessary documentation for payment
• Perform duties such as filing, typing, faxing, copying, etc., as necessary and requested

§ Make reservations for staff development as needed

§ Process and manage communicating staff development (via School Station software) information to all professionals

§ Coordinate in-service training set-up and refreshments

§ Create and assemble Kindergarten parent manuals

§ Send Extend letters to teachers and parents

§ Modify and distribute transition letters

§ Distribute standards and accomplishments to all teachers

§ Organize and supervise textbook processing

• Perform other duties as assigned by the Associate Director of Learning or Director of Schools