Administrative Assistant

Special Projects Coordinator/Instructional Coordinator

Job Summary

Under general supervision, performs secretarial and clerical services to support the Special Projects Coordinator and Instructional Coordinator.

Qualifications

• High school diploma (or GED)
• One year experience so that with appropriate training, service may be provided in the specific role for which employed
• Knowledge of typing, office machines, and computers
• Ability to function in a variety of word processing, database, and spreadsheet programs
• Such alternatives to the above qualifications as the Director of Schools may find appropriate and acceptable

Responsibilities/Job Duties

• Report to Special Projects Coordinator and Instructional Coordinator
• Receive telephone calls; screen, handle or refer routine calls as necessary; determine and collect information necessary to process calls
• Prepare and distribute correspondence, memorandums, reports, and other written correspondence as required
• Maintain and prepare various forms, reports, files and records as requested by the Special Projects Coordinator and Instructional Coordinator
• Prepare requisitions for Title I, II, III, IV, and V teachers for equipment and supplies; complete necessary documentation for payment
• Perform duties such as filing, typing, faxing, copying, etc., as necessary and requested
• Copy and distribute a monthly newsletter for Title schools
• Prepare and assemble Title Parent Handbooks for parents of Title schools
• Send out teacher surveys for Title
• Tally survey to students and parents
• Prepare results of the survey for Special Projects Coordinator/Instructional Coordinator
• Distribute printed material to schools as needed
• Make trips to schools as needed
• Maintain Extended Contract records
• Prepare requisitions for the Pre-K Program and complete necessary documentation for reimbursement
• Assist with special projects
• Prepare requisitions for textbooks and complete necessary documentation for payment
• Assist with textbook processing
• Prepare, post, and reconcile disbursements
• Reconcile all financial data with Business Finance Director monthly
• Maintain professional daily log
• Perform other duties as assigned by the Special Projects Coordinator/Instructional Coordinator or Director of Schools