Board of Education Minutes
May 7, 2007

The Lebanon Special School District Board of Education Meeting was called to order by Steve Jones, Board Chair, at 5:00 p.m., in the Director of School’s Office, 701 Coles Ferry Pike.  Board Member, Mr. Mark Tomlinson, and Director of Schools, Dr. Sharon Roberts, were also in attendance.  Dr. Roberts led the pledge to the flag.  A moment of silence was observed. 

Dr. Roberts requested to add the following items to the agenda:  Margaret Adams, Byars Dowdy Elementary (Special Leave); Easement Plan (Reports/Information); Unemployment Compensation Intergovernmental Agreement Trust (Reports/Information); and a letter from a parent of a WJB student (Reports/Information).  On a motion made by Mark Tomlinson and seconded Steve Jones, the agenda and requested additions to the agenda were approved.

Recognition
Dr. Roberts recognized Dylan Smith (Student at Castle Heights Upper Elementary) for being accepted into the People to People World Leadership Forum.  The EXTEND Program was recognized for hosting the Future Problem Solving Bowl at Walter J. Baird on April 27-28, 2007.  Jeanne Ray commended Gina Smallwood, Rebecca Dixon, and Anne Weekes for their leadership in hosting this event.

Consent Agenda
On a motion made by Mark Tomlinson and seconded by Steve Jones, the minutes from the April 9, 2007, meeting were approved. On a motion made by Mark Tomlinson and seconded by Steve Jones, all personnel leaves and retirements were approved as requested.

New Business
Dr. Roberts presented the Lebanon Special School District Code of Ethics Policy to the board for a second reading with no changes noted from the first reading.  On a motion made by Mark Tomlinson and seconded by Steve Jones, the board approved the reading. 

Mr. Hutto presented the first reading of the Lebanon Special School District Emergency Preparedness Plan, Lebanon Special School District Emergency Allergy Response Plan, and the Lebanon Special School District Unsafe School Choice Policy.  On a motion made by Mark Tomlinson and seconded by Steve Jones, the first reading on all plans were approved. 

Mr. Hutto requested approval from the board to issue an RFP for Child Nutrition Services to solicit bids for computer upgrades for each cafeteria site and Central Office. On a motion made by Mark Tomlinson and seconded by Steve Jones, the request was granted.

Mr. Hutto asked the board to review the Student Uniform Policy and noted two minor modifications from the previous board approved policy.  On a motion made by Mark Tomlinson and seconded by Steve Jones, the board reviewed and approved the policy. 

Reports/Information
Dr. Roberts provided the board with an update on the monthly attendance data for each school.  Mr. Hutto presented the Lebanon Special School District Exposure Control Plan to the Board and stated that this plan has been in place and is provided to the Board for informational purposes. 

Jeanne Ray provided an update regarding the summer learning opportunities available to our faculty and staff as well as students in Lebanon Special School District.  Currently, there are over 42 days of learning opportunities available to teachers. 

Mr. Hutto shared an Easement Plan with the board members.  Mr. Hutto explained that Middle Tennessee Electric Company is requesting permission to replace the existing utility poles on Coles Ferry Pike and informed the Board that this would take place during the summer.

Dr. Roberts shared a letter she received from a Walter J. Baird parent.  The letter commended Scott Benson and the faculty at Walter J. Baird for making a positive impact on her daughter this school year. 

Other Business
Dr. Roberts announced that the next Board of Education meeting date is June 4, 2007, and another meeting on June 25, 2007.  Being no further business, Steve Jones made a motion to adjourn the meeting at approximately 5:45 p.m., and Mark Tomlinson seconded the motion and adjourned the meeting. 

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Lebanon Special School District
Board of Education Minutes
May 8, 2006

The Lebanon Special School District Board of Education Regular Meeting was called to order by Steve Jones, Board Chair, at 5:00 p.m. in the Director of School’s Office, 701 Coles Ferry Pike.  Mr. Joel Thacker, Board Member, and Dr. Sharon Roberts, Director of Schools, were also in attendance.  A special recognition was given to Mr. Mark Tomlinson who is running unopposed for the vacant Board seat in the August election.  Megan Hutto, student at Castle Heights Upper Elementary, led the pledge to the flag.  A moment of silence was also observed.

Dr. Roberts made two additions to the agenda:  resignation letters from Mark Willoughby and Tara Webb.  The agenda was approved as amended.

Recognition:
Mrs. Gayla Combs was recognized as the Wilson County Teacher of the Year and was awarded a crystal desk clock in honor of her time spent helping children.

Consent Agenda:
On a motion made by Joel Thacker and seconded by Steve Jones, the minutes from the April 3, 2006 Board Meeting and Personnel Updates were approved.  Holly Yelton (Byars Dowdy) and Sheri Hale (Byars Dowdy) were granted leaves.  Michele Glisson (Coles Ferry) was granted provisional leave based upon the serious healthcare needs of her child as needed.  Jeff Wortman (Sam Houston), Melinda Lankford (Byars Dowdy), Gaye Hawks (Central Office), and Jennifer Hendrixson (Sam Houston) are retiring.  Tiffany Bond (Byars Dowdy), Tara Webb (Byars Dowdy), and Mark Willoughby (Walter J. Baird) submitted letters of resignation.

New Business Requiring Board Action:
On a motion made by Joel Thacker and seconded by Steve Jones, the first reading of the Student Wellness Policy was approved. 

The Wee Care Program for the 2006-2007 school year was approved after some discussion on a motion made by Joel Thacker and seconded by Steve Jones.  The Board also approved SACC’s Code of Conduct for the summer, which contains a change in wording regarding field trips.

Stephen Massey shared some of our technological infrastructure issues and needs.  After discussing this and the need for future technology purchases, the Board approved the Technology Infrastructure Proposal, which will upgrade our networking at four schools and central office.  The upgrades will be conducted by Systems Integrations (working off of other school systems’ bids).  The order will be placed contingent on work completion during the summer and payment after a new budget cycle or when amendments can be made to utilize unused funds from the 2005-2006 general purpose budget.

Joel Thacker made a motion and Steve Jones seconded the motion to approve Summer Drama Camps for the month of June to be held at Walter J. Baird Middle School.  The camps will be led by Mr. and Mrs. Hoppe.

Reports/Information:
Dr. Roberts updated the Board on the pre-registration process and the student transfer procedures put in place during the month of April. 

Gaye Hawks provided the Board with an explanation of changes for Kindergarten practices for the 2006-2007 school year.  We will provide a staggered enrollment opportunity for Kindergartners during the first two weeks of school and a Kindergarten Intervention Program for struggling Kindergartners.  LSSD has also collaborated with MTSU to submit an application for a Dell Grant that is focused on Kindergarten-First Grade.

Dr. Roberts shared information regarding the Employee Transfer Procedures and the May Job Listings.

Being no further business, Mr. Thacker made a motion to adjourn the meeting at approximately 5:50 p.m.  Mr. Jones seconded the motion and adjourned the meeting.