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Lebanon Special School DistrictBoard Minutes |
Board of Education Minutes The Lebanon Special School District Board of Education Meeting was called to order by Steve Jones, Board Chair, at 5:00 p.m., in the Director of School’s Office, 701 Coles Ferry Pike. Board Members, Joel Thacker and Mark Tomlinson, and Director of Schools, Dr. Sharon Roberts, were also in attendance. Dr. Roberts led the pledge to the flag. A moment of silence was observed. Dr. Roberts requested to add two items to the agenda: Item G. Attendance Report and Item H. Enrollment Update to Section V. Reports. On a motion made by Mark Tomlinson and seconded Joel Thacker, the agenda was approved with the requested additions. Consent Agenda New Business Mr. Hutto requested approval from the board to bid carpet and tile installation for various locations at Byars Dowdy Elementary, Walter J. Baird, Castle Heights Upper Elementary and Central Office. On a motion made by Mark Tomlinson and seconded by Joel Thacker, the request to bid was approved. Mr. Hutto revealed the need to renovate the existing office space at Byars Dowdy Elementary in an effort to better serve parents and students. He requested board approval to remove a wall in the office area to increase office space. On a motion made by Mark Tomlinson and seconded by Joel Thacker, the request was approved. Mr. Hutto informed the board that we are currently identifying surplus items within our schools and requested board approval to surplus those items on October 28. On a motion made by Steve Jones and seconded by Joel Thacker, board approval was granted. Mr. Hutto explained the parking issues evident at Coles Ferry Elementary. Board approval was requested for the recommendation to pave a parking lot and road behind Coles Ferry Elementary that would allow for more space for employees as well as visitors to the school. On a motion made by Mark Tomlinson and seconded by Joel Thacker, the request was approved. Connie Gray requested board authorization for us to accept and disburse the funds for the LEAP Grant received for the 2007-2008 school year. Jeanne Ray also requested approval for the LEAP Grant received at Walter J. Baird. On a motion made by Joel Thacker and seconded by Mark Tomlinson, request to approve all LEAP Grant funds for the 2007-2008 school year was approved. Jeanne Ray requested board approval for an overnight field trip for Walter J. Baird students to attend an educational environmental camp during spring break 2008. She explained that grant monies would cover the cost of the trip. On a motion made by Joel Thacker and seconded by Mark Tomlinson, approval was granted. Dr. Roberts requested board approval for the district’s annual “Report of School System/School Compliance”. She stated that we receive this document yearly from the Department of Education and the board provides approval that we have received it and are in compliance. On a motion made by Joel Thacker and seconded by Mark Tomlinson, the board approved the request. Reports/Information Dr. Roberts provided the board with updated Professional and Classified Personnel Reports for information purposes. Randall Hutto provided brief updates regarding maintenance issues within our schools as well as a Workman’s Comp physician’s panel update. Dr. Roberts shared the attorney general’s opinion (letter) regarding the recent district expansion request with board members. Dr. Roberts provided a monthly attendance report for all schools and indicated that our attendance aligned with percentages from last year. She indicated that the enrollment report revealed an increase this month. Other Business ### Board of Education Minutes The Lebanon Special School District Board of Education Meeting was called to order by Steve Jones, Board Chair, at 5:00 p.m., in the Director of School’s Office, 701 Coles Ferry Pike. Board Members, Mr. Joel Thacker and Mr. Mark Tomlinson, and Director of Schools, Dr. Sharon Roberts, were also in attendance. Emily Bass, a student at Çoles Ferry Elementary, led the pledge to the flag. A moment of silence was observed. With no changes noted, the agenda was approved on a motion made by Joel Thacker and seconded by Mark Tomlinson. Recognition Consent Agenda New Business Dr. Roberts discussed the need for both an Electronic Media Policy and an Electronic Mail Policy for Lebanon Special School District. A committee was formed to evaluate policies from other school districts and to develop these policies for Lebanon Special School District. Guidelines have been developed to inform and protect employees regarding the use of electronic media. Dr. Roberts will inform all school staff on November 3 of this policy and solicit appropriate feedback. A second reading of this policy will occur during the next scheduled board meeting. A motion was made by Mark Tomlinson and seconded by Joel Thacker to accept the first reading of the School System’s Electronic Media and Mail Policies. Documentation related to school fees and student handbooks was reviewed by board members and approved with a motion made by Joel Thacker and seconded by Mark Tomlinson. Dr. Roberts informed the board that Lebanon Special School District is in compliance with the State of Tennessee based on Tennessee Statutes and the State Board of Education. Mr. Steve Jones signed a form confirming this compliance and Dr. Roberts will mail the form to the state office. Mark Tomlinson made a motion to accept this document and Joel Thacker seconded the motion. Reports/Information Mr. Hutto informed the board of a new Student Disciplinary Authority Board formed to assist with issues related to student discipline. The individuals selected to serve on this board are Barbara Fisher, Penny Thompson, and Mike Dover. Joel Thacker made a motion to approve this board and Mark Tomlinson seconded the motion.
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