Receptionist

Job Summary

Responsible for answering all incoming calls and routing them appropriately, assisting visitors, sorting incoming and outgoing mail, and providing various secretarial services as requested by Central Office staff.

Qualifications

• High school diploma (or GED)
• One year experience so that with appropriate training, service may be provided in the specific role for which employed
• Knowledge of typing, office machines, and computers
• Ability to function in a variety of word processing, database, and spreadsheet programs
• Such alternatives to the above qualifications as the Director of Schools/Assistant Director of Schools may find appropriate and acceptable

Responsibilities/Job Duties

• Report to Director of Schools/Assistant Director of Schools
• Provide a warm, friendly environment for visitors, employees, and such in the reception area
• Receive telephone calls; screen, handle or refer routine calls as necessary; determine and collect information necessary to process calls
• Prepare correspondence, memorandums, reports, and other written correspondence as required
• Maintain and prepare various forms, reports, files and records as requested by the Director of Schools/Assistant Director of Schools
• Maintain copies of system forms as needed (employment applications, student transfer form, school calendar, etc.)
• Prepare requisitions for equipment and supplies; complete necessary documentation for payment
• Prepare U.S. mail for daily delivery to the Post Office/Mailbox
• Open U.S., interoffice and school mail; date, read and determine those that can be acted upon personally or referred to others; maintain records of documents and follow-up on reply/action
• Verify and sign for shipments from outside carriers (UPS, FedEx, DHL, etc.) and notify proper office or individual of receipt of goods
• Monitor the Lebanon Special School District system radio for any issues that may need immediate attention and notify the Director of Schools/Assistant Director of Schools accordingly
• Perform duties such as filing, typing, faxing, copying, etc., as necessary and requested
• Perform other duties as assigned by the Assistant Director/Director of Schools